COUNCIL AGENDA ITEM
SUBJECT:
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Award of contract to Thompson Well & Pump, Inc. in the amount of $448,800 for Replacement of Well 9 at the Alan R. Thomas Water Treatment Plant (ITB 24-ES-10).
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DEPARTMENT:
Finance
SUMMARY:
The City of Edgewater issued Invitation to Bid (ITB 24-ES-10) on July 10, 2024 with the sole purpose and intent of obtaining bids from qualified and licensed contractors for the Replacement of Well 9 at the Alan R. Thomas Water Treatment Plant.
This Solicitation was broadcast via the City's E-Procurement Platform, as well as via DemandStar, and the State of Florida DMS, Office of Supplier Diversity site and was posted in City Hall.
Two contractors attended the Non-Mandatory Pre-Bid meeting and site walk through on July 24, 2024.
On August 14, 2024, a single bid was received and was deemed responsive and responsible.
Thompson Well & Pump, Inc. $448,800
Per the Purchasing Policy - "SINGLE RESPONSE: Where only one response is received to a solicitation, an award may be made to such respondent if the City determines: (1) that the price submitted is fair and reasonable; (2) that other prospective respondents had a reasonable opportunity to respond; and (3) that it is in the best interest of the City to proceed with award. Otherwise, a single response to a solicitation may be rejected pursuant to Section VII, and the Purchasing Specialist may: (1) cancel the proposed procurement; (2) solicit new bids, proposals, or sealed replies; or (3) proceed with procurement as otherwise provided in this Manual."
Staff has determined that the criteria for awarding the contract to the sole bidder has been met: 1) staff research determined that the price proposal was in line with estimates/bids received from other Volusia County entities; 2) the solicitation was broadcast via several platforms and over 650 companies were notified of the bid; and 3) staff concludes that rebroadcast of this solicitation would not bring in any additional submittals...
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