COUNCIL AGENDA ITEM
SUBJECT:
Police Vehicle Equipment and Installation Services
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DEPARTMENT:
Police
SUMMARY:
In light of recent challenges in vehicle acquisition and upfitting since the COVID-19 pandemic, the Edgewater Police Department (EPD) has identified JCO Corporation as the optimal provider for emergency equipment installation. The department's decision to select JCO as a the only known provider to meet the specialized need is based on several critical factors, all underscoring their ability to meet EPD's unique requirements in a timely and efficient manner. The following factors were considered: Timeliness and Quality Control, Industry Endorsements and Discounted Pricing, Previous Experience and Trusted Clients, Uniqueness of Installation Requirements
The current Purchasing Policy requires that all purchases of $25,000 or greater go through the formal solicitation process. Alternately, policy allows the City to piggyback on active current agreements and contracts from other governmental entities when competitive bid procedures have been followed. Staff’s position is that due diligence was taken to find competitive pricing for this service and that no current additional service providers meet the requirements of a formal solicitation and is thereby requesting a waiver of the formal solicitation requirement and authorization to purchase equipment and installation services from JCO Corporation.
BUDGETED ITEM: ☒ Yes ☐ No ☐ Not Applicable
BUDGET AMENDMENT REQUIRED: ☐ Yes ☒ No ☐ Not Applicable
RECOMMENDED ACTION:
Waive the Purchasing Policy requirement for formal solicitation and authorize the Chief of Police to purchase equipment and installation services from JCO Corporation.