COUNCIL AGENDA ITEM
SUBJECT:
title
Award of RFP 24-ES-02 Residential Recycling Services
body
DEPARTMENT:
Environmental Services
SUMMARY:
On February 28, 2024 the City of Edgewater issued a Request for Proposals (RFP 24-ES-02) with the sole purpose and intent of obtaining proposals from interested and qualified firms offering to provide Residential Recycling Services in accordance with the specifications stated.
This Solicitation was broadcast via the City’s E-Procurement Platform, as well as via DemandStar, and the State of Florida DMS, Office of Supplier Diversity site and was posted in City Hall.
On April 17, 2024, submittals were received from three firms and all were deemed responsive and responsible.
On April 24, 2024, the Evaluation Committee met and reviewed the submittals and turned in their evaluation sheets through the E-Procurement Platform. Based on the published evaluation criteria, the firms were ranked as follows:
Rank Firm
1. Southard Enterprises, Inc.
2. FCC Environmental Services Florida, LLC
3. Waste Pro
The Evaluation Tabulation and the Cost Formula and Distance Verification Worksheet are attached as part of the Notice of Recommendation.
The Committee discussed the possibility of asking the top-ranking firms to come in for presentations but determined by review of the written submittals alone, there was a clearly identified ranking, so no oral presentations were sought. The Evaluation Committee recommends that Council award the contract to the top ranked firm, Southard Enterprises, Inc. Their pricing of $8.00 per residential unit includes continued collection of all items, including glass.
BUDGETED ITEM: ☒ Yes ☐ No ☐ Not Applicable
BUDGET AMENDMENT REQUIRED: ☐ Yes ☒ No ☐ Not Applicable
RECOMMENDED ACTION:
Motion to award and authorize the City Manager to execute the contract for Residential Recycling Services to Southard Enterprises, Inc.