COUNCIL AGENDA ITEM
SUBJECT:
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Requesting waiver of Purchasing Policy - Section VIII - Competitive Procurement for Wrecker/Towing Services 2024
body
DEPARTMENT:
Police
SUMMARY:
The Police Department utilizes Wrecker/Towing Services for various activities. The City issued a Request for Qualifications (RFQ 11-PD-001) in 2011 and issued a contract for services to Edgewater Towing, dba Edgewater Garage. The City extended the contract which expired on September 17, 2023.
A search of the Business Tax/Certificate of use records indicated that Edgewater Garage is the only licensed Towing Company within the City limits of Edgewater that can provide secure storage for vehicles in custody for evidentiary purposes and meet the City's other requirements. Edgewater Garage is currently the sole source for these services.
The initial term of this Agreement shall be for five (5) years from the date of award. The City, with the agreement of the Towing Company, shall have the option of renewing this Agreement for two (2) two-year terms. Any adjustments in the maximum wrecker fees allowed and the payment to the City shall be established at the time of renewal.
The current Purchasing Policy requires that all purchases of $25,000 or greater go through the formal solicitation process. Alternately, policy allows the City to piggyback on active current agreements and contracts from other governmental entities when competitive bid procedures have been followed. Staff's position is that due diligence was taken to find competitive pricing for this service and that no current additional service providers meet the requirements of a formal solicitation and is thereby requesting a waiver of the formal solicitation requirement and authorization to enter into a new contract for Wrecker/Towing Services with Edgewater Towing, dba Edgewater Garage for a period of five (5) years.
BUDGETED ITEM: ? Yes ? No ? Not Applicable
BUDGET AMENDMENT REQUIRED: ? Yes ? No ? Not Applicabl...
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