COUNCIL AGENDA ITEM
SUBJECT:
title
Request to award and authorize the City Manager to execute a contract via a Purchase Order with Millennium Trailers, Inc. in the amount of $64,698.12, per terms and conditions in ITB 20-PD-012.
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DEPARTMENT:
Finance
SUMMARY:
The City of Edgewater issued an Invitation to Bid (ITB 20-PD-012 - Mobile Decontamination Response Unit) on August 7, 2020 with the sole purpose and intent of obtaining Bids from qualified and licensed vendors to provide a Mobile Decontamination Response Unit per the document specifications.
On September 9, 2020, one bid was received as follows:
BIDDER TOTAL BID
Millennium Trailers, Inc. $64,698.12
Staff reviewed the submittal and deemed it to be responsible and responsive.
Section VII (page 18) our Purchasing Policy states, “SINGLE RESPONSE: Where only one response is received to a solicitation, an award may be made to such respondent if the City determines: (1) that the price submitted is fair and reasonable; (2) that other prospective respondents had a reasonable opportunity to respond; and (3) that it is in the best interest of the City to proceed with award. Otherwise, a single response to a solicitation may be rejected pursuant to Section VII, and the Purchasing Specialist may: (1) cancel the proposed procurement; (2) solicit new bids, proposals, or sealed replies; or (3) proceed with procurement as otherwise provided in this Manual.
Staff review determined that this solicitation and award recommendation meets all the Policy criteria and in fact, submitted the lowest quote of the three staff obtained prior to the broadcast of this solicitation.
BUDGETED ITEM: ☒ Yes ☐ No ☐ Not Applicable
This purchase is funded by the Florida Department of Law Enforcement Coronavirus Emergency Supplemental Funding Grant.
BUDGET AMENDMENT REQUIRED: ☐ Yes ☒ No ☐ Not Applicable
RECOMMENDED ACTION:
Motion to award and authorize the City Manager to execute a contract via a Purchase Order with Millennium Trailers, Inc. in the amount of $64,698.12, per terms and conditions in ITB 20-PD-012.