COUNCIL AGENDA ITEM
SUBJECT:
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Award of contract to Thompson Well & Pump, Inc. in the amount of $448,800 for Replacement of Well 9 at the Alan R. Thomas Water Treatment Plant (ITB 24-ES-10).
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DEPARTMENT:
Finance
SUMMARY:
The City of Edgewater issued Invitation to Bid (ITB 24-ES-10) on July 10, 2024 with the sole purpose and intent of obtaining bids from qualified and licensed contractors for the Replacement of Well 9 at the Alan R. Thomas Water Treatment Plant.
This Solicitation was broadcast via the City’s E-Procurement Platform, as well as via DemandStar, and the State of Florida DMS, Office of Supplier Diversity site and was posted in City Hall.
Two contractors attended the Non-Mandatory Pre-Bid meeting and site walk through on July 24, 2024.
On August 14, 2024, a single bid was received and was deemed responsive and responsible.
Thompson Well & Pump, Inc. $448,800
Per the Purchasing Policy - “SINGLE RESPONSE: Where only one response is received to a solicitation, an award may be made to such respondent if the City determines: (1) that the price submitted is fair and reasonable; (2) that other prospective respondents had a reasonable opportunity to respond; and (3) that it is in the best interest of the City to proceed with award. Otherwise, a single response to a solicitation may be rejected pursuant to Section VII, and the Purchasing Specialist may: (1) cancel the proposed procurement; (2) solicit new bids, proposals, or sealed replies; or (3) proceed with procurement as otherwise provided in this Manual.”
Staff has determined that the criteria for awarding the contract to the sole bidder has been met: 1) staff research determined that the price proposal was in line with estimates/bids received from other Volusia County entities; 2) the solicitation was broadcast via several platforms and over 650 companies were notified of the bid; and 3) staff concludes that rebroadcast of this solicitation would not bring in any additional submittals and may well result in an increased cost and that it would be in the best interest of the City to proceed with the award.
BUDGETED ITEM: ☒ Yes ☐ No ☐ Not Applicable
BUDGET AMENDMENT REQUIRED: ☐ Yes ☒ No ☐ Not Applicable
RECOMMENDED ACTION:
Motion to award and to authorize the City Manager to execute a contract to Thompson Well & Pump, Inc. in the amount of $448,800 for Replacement of Well 9 at the Alan R. Thomas Water Treatment Plant, pending approval of the FY25 budget amendment.