COUNCIL AGENDA ITEM
SUBJECT:
title
Recommendation to award and authorize the City Manager to execute contracts to Tetra Tech Inc., GrantWorks, Inc., and DCMC Partners for FEMA Technical Assistance Consultant Services on an as needed basis. (RFP 24-ES-06)
body
DEPARTMENT:
Finance
SUMMARY:
On May 1, 2024 the City of Edgewater issued a Request for Proposals (RFP 24-ES-06) with the sole purpose and intent of obtaining proposals from interested and qualified firms offering to provide FEMA TECHNICAL ASSISTANCE CONSULTANT SERVICES in accordance with the specifications stated.
This Solicitation was broadcast via the City’s E-Procurement Platform, as well as via DemandStar, and the State of Florida DMS, Office of Supplier Diversity site and was posted in City Hall.
On June 12, 2024, submittals were received from twelve firms and all were deemed responsive and responsible.
On June 26, 2024, the Evaluation Committee met and reviewed the submittals and turned in their evaluation sheets through the E-Procurement Platform. Based on the published evaluation criteria, the firms were ranked as follows:
Rank Firm
1. Tetra Tech, Inc.
2. GrantWorks, Inc
3. DCMC Partners
4. iParametrics, LLC
5. Anser Advisory Consulting, LLC
6. Integrated Solutions Consulting
7. Rostan Solutions LLC
8. Thomas Howell Ferguson
9. Disaster Recovery Services, LLC
10. The Integrity Group
11. Insight Planning and Development
12. Indelible Emergency Management LLC
The Committee discussed the possibility of asking the top-ranking firms to come in for presentations but determined by review of the written submittals alone, there was a clearly identified top ranking, so no oral presentations were sought. The Evaluation Committee recommends that Council award contracts to the three top ranked firms: Tetra Tech Inc., GrantWorks, Inc., and DCMC Partners. Engagement of firms will be on an as needed basis and based on the City’s needs and firms availability and capabilities
It should be noted that there were modifications to the original Professional Services Agreement that included additional Federally required language, all of which have been signed by the recommended firms.
BUDGETED ITEM: ☐ Yes ☐ No ☒ Not Applicable
BUDGET AMENDMENT REQUIRED: ☐ Yes ☐ No ☐ Not Applicable
In the event of a declared emergency
RECOMMENDED ACTION:
Motion to award and authorize the City Manager to execute contracts for FEMA Technical Assistance Consultant Services to Tetra Tech Inc., GrantWorks, Inc., and DCMC Partners on an as needed basis