COUNCIL AGENDA ITEM
SUBJECT:
title
Requesting determination of contract for Audit Services for the City of Edgewater RFP 24-FN-05
body
DEPARTMENT:
Finance
SUMMARY:
The City of Edgewater issued a Request for Proposals (RFP 24-FN-05) on April 4, 2024 with the sole purpose and intent of obtaining Proposals from qualified and licensed firms to provide Auditing Services.
This Solicitation was broadcast via the City’s E-Procurement Platform, as well as via DemandStar, and the State of Florida DMS, Office of Supplier Diversity site and was posted in City Hall.
On May 16, 2024, submittals were received from two firms and both were deemed responsive and responsible.
On June 4, 2024, the Evaluation Committee met and ranked the firms based on the published evaluation criteria as follows (Evaluation tabulation report is attached):
Rank Firm Ranking Score (out of 100 possible points)
1 James Moore and Co. 96.93
2 Purvis, Gray and Company, LLP 96.00
Per Florida Statues Section 218.391(3)a and e - The Auditor Selection Committee shall:
(3a) Establish factors to use for the evaluation of audit services to be provided by a certified public accounting firm duly licensed under chapter 473 and qualified to conduct audits in accordance with government auditing standards as adopted by the Florida Board of Accountancy. Such factors shall include, but are not limited to, ability of personnel, experience, ability to furnish the required services, and such other factors as may be determined by the committee to be applicable to its particular requirements
(3e) Rank and recommend in order of preference no fewer than three firms deemed to be the most highly qualified to perform the required services after considering the factors established pursuant to paragraph (a). If fewer than three firms respond to the request for proposal, the committee shall recommend such firms as it deems to be the most highly qualified.
The Committee discussed the possibility of asking the top-ranking firms to come in for presentations but determined by review of the written submittals that both firms provided very detailed information and the scoring was so close (less than 1% difference) and were equally qualified. The Committee further concluded that it would be in the best interest of the city to allow Council make the determination as to request presentations or to make an award based on the Evaluation Committee rankings.
Should Council determine that oral presentations would be in the best interest of the City, per terms of the Request for Proposal document, the firms will be re-ranked based solely on the presentations.
Florida Statues Section 218.391(4) b states: If compensation is one of the factors established pursuant to paragraph (3)(a) and used in the evaluation of proposals pursuant to paragraph (3)(d), the governing body shall select the highest-ranked qualified firm or must document in its public records the reason for not selecting the highest-ranked qualified firm.
BUDGETED ITEM: ☒ Yes ☐ No ☐ Not Applicable
BUDGET AMENDMENT REQUIRED: ☐ Yes ☐ No ☒ Not Applicable
Budget has not been finalized for the FY25.
RECOMMENDED ACTION:
Motion to request Council to make the determination as to request presentations or to make an award based on the Evaluation Committee rankings.